What roles are there and who can do what?
There are three roles: owners can do everything, managers look after the workspace but can’t delete it, and team members write posts and submit them for approval. You change roles in the workspace menu under “Team.”
On this page
Every member has exactly one role in each workspace. The role only applies to that workspace – the same person can have a different role in another one.
The three roles
- Inhaber (Owner): Whoever creates a workspace is its owner and can do everything. Only the owner can allow managers to invite people. The plan, payment method and renewal stay with the owner.
- Verwalter (Manager): look after the workspace – connect and disconnect profiles, approve posts, maintain the company profile and settings, change billing details and download invoices. They can’t delete the workspace. They can only invite new people if the owner allows them to.
- Mitarbeiter (Team member): write posts and submit them for approval, handle the inbox, comments and reviews, and use the files. They don’t invite anyone, don’t disconnect profiles and see neither the plan nor invoices.
Changing a role
- Open the workspace menu and choose Team.
- In the Mitglieder (Members) list, tap Mitarbeiter or Verwalter next to the person. The new role applies immediately.
- Owners only: next to a manager, tap Darf einladen (Can invite) or Lädt nicht ein (Can’t invite).
Note: Anyone who goes from manager to team member also loses permission to invite. If someone becomes a manager again, the owner has to allow inviting again.
Tip: The person affected gets a notification when their role changes.
Not working?
- You can’t change a person’s role? Nobody can change or remove an owner, and you can’t change your own role.
- You don’t see any buttons to change roles? Only owners, and managers the owner has allowed to invite, can do this.
- “Das dürfen nur Inhaber …” (Only owners can …) – Ask the workspace owner.
- Still stuck? Ask us via Ask a question in the Help Center.
Related articles
- How do I invite team members to my workspace?In the workspace menu, open “Team,” enter the email address under “Jemanden einladen” (Invite someone), choose Mitarbeiter (Team member) or Verwalter (Manager) and tap “Einladen” (Invite). The person gets an email with a link that’s valid for 7 days.
- How do I remove someone from the team or leave a workspace myself?You remove members in the workspace menu under “Team” with “Entfernen” (Remove). If you want to leave yourself, tap “Workspace verlassen” (Leave workspace) at the bottom – this works for managers and team members.
- How do I accept an invitation to a workspace?In the invitation email, tap “Einladung ansehen” (View invitation). Without a tiaki account, you create one with “Zugang anlegen” (Create account); with an account, you sign in and tap “Annehmen” (Accept) on your home page.