How do I invite team members to my workspace?
In the workspace menu, open “Team,” enter the email address under “Jemanden einladen” (Invite someone), choose Mitarbeiter (Team member) or Verwalter (Manager) and tap “Einladen” (Invite). The person gets an email with a link that’s valid for 7 days.
Open in the app Who can do this? Owner, Manager
On this page
With tiaki, you don’t work alone: bring your team or your agency into the workspace. Each person gets their own account with their own two-factor sign-in – no shared passwords needed.
Step by step
- Open the workspace menu (tap your workspace name at the top) and choose Team.
- Under Jemanden einladen (Invite someone), enter the person’s E-Mail-Adresse (Email address).
- Choose the role: Mitarbeiter (Team member) or Verwalter (Manager). What each can do is explained under Roles and permissions.
- If you look after several workspaces, you can switch on Für alle meine Workspaces (For all my workspaces). The person then works in every workspace you run – including future ones.
- Tap Einladen (Invite). The invitation shows up under Offene Einladungen (Pending invitations) until it’s accepted.
Note: The invitation is valid for 7 days. Made a typo? Under Offene Einladungen, tap Zurückziehen (Withdraw) and invite again.
Tip: Each person only counts once, no matter how many of your workspaces they work in. How many seats are still free is shown right below the form.
Not working?
- Instead of the form, it says “Gemeinsam geht mehr” (More is possible together)? During the trial, you set up tiaki on your own. With Start, two of you can work together; from Premium, up to five; and with Deluxe, as many as you are. You choose the plan under Tarif & Preise (Plans & pricing).
- “Diese Person ist schon im Team oder eingeladen.” (This person is already on the team or invited.) – Check under Mitglieder (Members) and Offene Einladungen.
- “Für heute sind genug Einladungen verschickt” (Enough invitations have been sent for today) – Each workspace has a daily limit. You can continue tomorrow.
- You don’t see an invitation form? Owners can invite, and so can managers the owner has allowed to.
- The email doesn’t arrive? The person should check their spam folder. If the invitation has expired, withdraw it and invite again.
- Still stuck? Ask us via Ask a question in the Help Center.
Related articles
- What roles are there and who can do what?There are three roles: owners can do everything, managers look after the workspace but can’t delete it, and team members write posts and submit them for approval. You change roles in the workspace menu under “Team.”
- How do I accept an invitation to a workspace?In the invitation email, tap “Einladung ansehen” (View invitation). Without a tiaki account, you create one with “Zugang anlegen” (Create account); with an account, you sign in and tap “Annehmen” (Accept) on your home page.
- How do I remove someone from the team or leave a workspace myself?You remove members in the workspace menu under “Team” with “Entfernen” (Remove). If you want to leave yourself, tap “Workspace verlassen” (Leave workspace) at the bottom – this works for managers and team members.